this post was submitted on 25 Apr 2025
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In the land of all the self hosted solutions. What are your best practices / options for business and general admin tasks?

So far we are thinking of setting up a NAS, Paperlessngx for document scanning, FreePBX for phone system, they have accounting software and employee time tracking software. Planning to use nextcloud, running on Proxmox including backups to NAS, with tailscale for 2 people to get in from outside, photoprism for photo storage, portainer.

The goal is a simple, clean, hands off, ways to cut down, centralize the general business work flow. This is a from scratch build and start. All options welcome, the point is to explore ideas. Full production environment for a small business. 1 or 2 office people, 1 to 10 employees. Using a gaming rig mid high end specs which is way overkill for this setup but it might grow depending on this post.

I am looking to FOSS-ify a local business. It's a service based business, that also does manufacturing which is growing rapidly to overtake the service side it seems this is their goal anyhow.

This is our time to shine! To show how far we have come and what we can now do! An exciting project.

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[–] OhVenus_Baby@lemmy.ml 3 points 1 day ago (8 children)

I work at the business. In the office. Got a role change. This is on me entirely for now. Nothing I can't back out of. That being said the point is to streamline and to simply the business workflow. It's all analog and papers scattered and stacked everywhere for over 2 decades.

[–] catloaf@lemm.ee 5 points 1 day ago (6 children)

There are plenty of document management solutions. What is the actual problem you're trying to solve? Not just "it's a mess" because I can solve that with a trash can. What are the needs of the users?

[–] OhVenus_Baby@lemmy.ml 4 points 1 day ago (5 children)

Well the entire business has been ran analog for 2 decades. The problems I am trying to solve are the entire business workflow. Intake to outflow. They use Sage50 for accounting, vericlock to integrate into sage for time tracking software. Beyond that gmail for email. Nothing is connected, integrated.

Everything else business wise is up for grabs. The NAS and paperless was to start scanning in papers and mail and organizing it into something that isn't piles of paperwork and a mess. Photoprism/immich was for hosting all the businesses pictures of projects, portfolio photos.

We need inventory management for tools to supplies. VOIP phone service which was planning to us FreePBX. They pay for a service Ooma but it's terrible and 30 a month.

The goal is to establish a work flow for a manufacturing business. From scratch.

Unless the company is going bankrupt, 30 USD per month is nothing to a business. That is also easily what a business would be willing to pay for a managed open source solution.

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